Financial Records

Identity elements

Reference code

UA037.4

Level of description

Title

Financial Records

Date(s)

Extent

Content and structure elements

Scope and content

This series is composed of financial records for the Students’ Association. The scope of the records varies from year to year, but they consist mainly of allocation and budget requests made by organizations and departments on campus for student fee funds. Minutes and agendas for the University Activity Fee and Budget Committee [UAFBC], a sub-committee of the Students’ Association, are included here because of the direct association this committee has in approving funds for organizations and departments. Also included are accounting reports, internal audit material, some specialized files on the Department of Student Activities, and miscellaneous files. The miscellaneous files consist mainly of correspondence and clippings.

System of arrangement

Conditions of access and use elements

Conditions governing access

Physical access

Technical access

Conditions governing reproduction

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    Scripts of the material

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      Finding aids

      Acquisition and appraisal elements

      Custodial history

      Immediate source of acquisition

      Appraisal, destruction and scheduling information

      Accruals

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      Existence and location of originals

      Existence and location of copies

      Related archival materials

      Related descriptions

      Notes element

      Specialized notes

      Alternative identifier(s)

      Description control element

      Rules or conventions

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      Accession area