Student Affairs Division Records

Identity elements

Reference code

UA 019

Name and location of repository

Level of description



Student Affairs Division Records


  • 1907-2018 (Accumulation)


5.0 linear feet (5 records boxes)

Name of creator

Biographical history

In February of 1942, the Regents of Education of South Dakota adopted a plan for the college organization to be changed to from a Junior and Senior College Division. The functions of the Junior College Division included student personnel services, Senior College preparatory curricula, and terminal curricula. Raymond Y. Chapman was employed as the Director of this Division. In 1949, the Junior College organization was abandoned as such and the Division of Student Personnel Services was organized with Chapman as Dean. As the college grew and administrations changed, the responsibilities of the Division of Student Personnel Services increasingly enlarged and the several student personnel services on the campus were centralized in the Division of Student Personnel Services. This centralization was an apparent effort to reduce the number of individual departments reporting directly to the president of the college and place certain responsibilities in a more limited number of offices and officials. In 1969, an Associate Dean of Student Personnel Services was appointed in order to prepare for the retirement of R.Y. Chapman, who had been Dean since the Division was established in 1949. Plans also began for the reorganization of the Division into a comprehensive Student Services Division. New programs and revised procedures were initiated during 1970. The Division was again reorganized in 1986 and the name was changed to Student Affairs Division. This name remains today.

Until 1958, the Dean of the Division of Student Personnel Services was primarily responsible for determination of administrative policy and program direction of the division and was advised by the president of the college and the Administrative Council together with the actions and recommendations by the faculty and department heads. The Committee on Student Personnel Services also advised the dean. This committee, which was appointed by the president, was chaired by the dean and consisted of the Dean of Women, Dean of Men, Director of Student Activities, Director of Housing, Director of Food Services, the college nurse, and student personnel. This committee served as a policy-recommending group and on a consulting basis until the 1958-60 biennium when the committee was abandoned. Beginning in 1958, staff meetings including representatives of all phases of Student Personnel Services were initiated to facilitate communications within the division.

The Student Affairs Division provides services and activities, which are designed to help the student gain the greatest benefit from their university education. This purpose has been reflected in the annual and biennial reports throughout the years.

Many functions are controlled within the framework of the Student Affairs Division. These functions are: testing services, student counseling services, orientation of new students, administration of the General Registration program, terminal course program, in-service training of faculty counselors, educational research and measurement, teaching of counselor practicum course, veterans records, loans and scholarships, and placement of students (part- and full-time). Responsibilities of the Student Affairs Division that have been handled primarily by the dean over the years are freshman and New Student Week, Student Personnel Records, General Registration, and Terminal Curricula.

Some functions are controlled cooperatively within the framework of the Student Affairs Division and outside agencies. These functions are student health services, student housing, student activities, food services, admissions and records activities, and high school relations activities.

Content and structure elements

Scope and content

Composed of annual and biennial reports from the Junior College, Division of Student Personnel Services, Student Personnel Division, and Student Affairs Division. These were presented to the President of the college.

Annual reports were not always called for by the President's office and were submitted only at the request of the President of the college. The annual reports are not in the same detail as the biennial report but cover the basic outline as applied to a non-academic division. These reports do not include a historical background, budget recommendations or allotment requests, or resignation and replacement information. These reports generally did include departmental reports within the framework of the Student Affairs Division and previous divisions.

Biennial reports were submitted biennially to the President of the University. These reports generally included a historical background, budget recommendations and allotment requests, resignation and replacement information, and goals for the next biennium. These reports also included departmental reports submitted within the framework of the division. These included reports from Student Health, Student Housing, Dean of Women, Dean of Men, Student Activities, Veterans Affairs, Educational Research and Measurement, Placement, Loans and Scholarships, Student Personnel Records, Machine Records, General Registration and Terminal Courses. They also included reports on the counseling of students, pro-college counseling, counseling for special groups, and freshman orientation. The biennial report also included financial statement and lists of scholarships awarded.

System of arrangement

Conditions of access and use elements

Conditions governing access

This collection is open to researchers without restrictions.

The materials in the Archives do not circulate and may be used in-house only.

Researchers conducting extensive research are asked to make an advance appointment to access archival material. Please call or e-mail prior to visiting the collection and indicate as much detail as possible about a particular topic and intended use.

Physical access

Technical access

Conditions governing reproduction

South Dakota State University supports access to the materials, published and unpublished, in its collections. Nonetheless, access to some items may be restricted as a result of their fragile condition or by contractual agreements with donors.

Languages of the material

  • English

Scripts of the material

Language and script notes

Finding aids

Acquisition and appraisal elements

Custodial history

Immediate source of acquisition

Appraisal, destruction and scheduling information


Related materials elements

Existence and location of originals

Existence and location of copies

Related archival materials

Related descriptions

Notes element

General note

Ask Us!

If you have questions or would like to schedule a visit, please let us know.

Specialized notes

Alternative identifier(s)




UA 19

Description control element

Rules or conventions

Sources used

Access points

Subject access points

Place access points

Genre access points

Accession area

Related subjects

Related genres

Related places