Records and Registration Office Records

Identity elements

Reference code

UA 022

Name and location of repository

Level of description



Records and Registration Office Records


  • 1884-2011 (Accumulation)


11.26 linear feet [10 record boxes, 3 document cases

Name of creator

Administrative history

The Records and Registration office maintains official records on enrollment, biographical student data, grades, credits, and degrees conferred. This office administers registration and assesses tuition and fees and prepares and sends transcripts when written, signed requests are received from students. They process enrollment verification and check for athletic eligibility. It is their responsibility to prepare semester schedules, assign classrooms; supply reports and analysis of enrollment, grades and other scholastic matters. The Registrar coordinates with college deans the procedure for clearing candidates for graduation and submitting candidate lists; and assists with the graduation ceremonies.

Content and structure elements

Scope and content

"The collection is composed of a course schedules, short course announcements, correspondence, meeting minutes, procedures for registration of classes and enrollment summaries, statistics, and reports.

The Registrar's records are composed of a variety of material generated by the Office of Records and Registration. The bulk of the material consists of registration schedules for courses available at South Dakota State University. Included are announcements of short courses that cover a range of subjects, from agriculture to piano tuning. Also included are directories of students and faculty, programs from baccalaureate services, and information for fall registration, meeting minutes from various committees, correspondence, newspaper clippings, registration procedures, guidelines for selection of students for senior college, scheme of study forms for students, summer session registration changes in procedure, and a list of course number changes."

System of arrangement

This collection is arranged into series:

  • Series UA 22.0: Registrar's Records
  • Series UA22.1: Enrollment Records

Conditions of access and use elements

Conditions governing access

This collection is open to researchers without restrictions.

The materials in the Archives do not circulate and may be used in-house only.

Researchers conducting extensive research are asked to make an advance appointment to access archival material. Please call or e-mail prior to visiting the collection and indicate as much detail as possible about a particular topic and intended use.

Physical access

Technical access

Conditions governing reproduction

South Dakota State University supports access to the materials, published and unpublished, in its collections. Nonetheless, access to some items may be restricted as a result of their fragile condition or by contractual agreements with donors.

Languages of the material

  • English

Scripts of the material

Language and script notes

Finding aids

Custodial history

Immediate source of acquisition

Appraisal, destruction and scheduling information


Related materials elements

Existence and location of originals

Existence and location of copies

Related archival materials

Related descriptions

Notes element

Specialized notes

Alternative identifier(s)


UA 22

Description control element

Rules or conventions

Sources used

Access points

Subject access points

Place access points

Accession area