South Dakota State University Archives and Special Collections

South Dakota State University Archives & Special Collections contains the university archives, as well as material related to South Dakota history and life. These two general collection areas include manuscript and archival materials, books, serials, audiovisual materials, and photographs. We also house the Senator Thomas A. Daschle Congressional Papers and the Senator Thomas A. Daschle Congressional Research Study. Collections are accessible on the upper level of Hilton M. Briggs Library on the campus of South Dakota State University.

Identity area

Identifier

SDSU_ASC

Authorized form of name

South Dakota State University Archives and Special Collections

Parallel form(s) of name

  • SDSU Archives & Special Collections

Other form(s) of name

Type

  • University

Contact area

 

SDSU Archives and Special Collections Primary contact

Type

Address

Street address

Hilton M. Briggs Library Room 241 1300 North Campus Drive University Station Box 2115

Locality

Brookings

Region

South Dakota

Country name

Postal code

57007

Telephone

605-688-5094

Fax

Email

Note

Description area

History

SDSU Archives & Special Collections is responsible for the accepting and processing of archival and manuscript materials. Other material may be accepted by SDSU Archives & Special Collections and will be processed as best suits each particular gift.

Geographical and cultural context

South Dakota State University Archives and Hilton M. Briggs Library Special Collections contain the University Archives, as well as material related to South Dakota history and life. These two general collection areas include manuscript and archival materials, books, serials, audiovisual materials, artifacts and photographs. Collections are accessible on the upper level of Hilton M. Briggs Library on the campus of South Dakota State University.

The Senator Thomas A. Daschle Congressional Research Study is also located within the Special Collections area of Hilton M. Briggs Library. This study allows for public access to the Senator Thomas A. Daschle papers donated by the Senator, a 1969 SDSU graduate in political science. The collection documents his distinguished twenty-six year public career in the U.S. House and Senate from 1979 through 2004.

Mandates/Sources of authority

MISSION STATEMENT

The University Archives and Special Collections (A&SC) unit supports the missions of South Dakota State University and the Hilton M. Briggs Library. The A&SC identifies, collects, preserves, and makes accessible materials of cultural importance and historical and administrative value to all researchers regardless of affiliation. These collections document the development of South Dakota State University and the surrounding community, and support the major research and educational subject areas of the University. The A&SC actively pursues opportunities for partnerships that strengthen services, collections, and facilities. Use of A&SC materials is encouraged through outreach efforts.

Administrative structure

Records management and collecting policies

Special requests with variations to these procedures should be directed to the University Archivist.

The Collection Development Statement guides the selection of materials by the SDSU Archives and Special Collections. The Archives strives to select, preserve, arrange, describe, provide access and promote the use of its rare and unique collections. The Archives maintains materials due to subject matter, age, condition, uniqueness, rarity, and items best managed separately from the H. M. Briggs Library's general collection.

The policies and rules of the Archives are subject to change without notice.

Please contact us if you have any materials you wish to donate to the Archives.

MATERIAL USE POLICY

  • All material located in Archives & Special Collections may be used only with supervision.
  • All material held by Archives & Special Collections do not circulate.
  • Many materials and resources in Archives & Special Collections are not in the public domain and copyright is largely held by the donor. Staff makes these materials available for private study, research, and teaching. Online material may be downloaded and printed without prior permission for these purposes, on condition that you attribute the Archives in all copies.

By using these resources and materials, you agree to the following conditions of use:

  • These resources and materials may not be used for any commercial purpose without prior written permission from the Archives or the copyright holder. These resources and materials may not be re-published in print or electronic form without prior written permission from the Archives, or the copyright holder.
  • The use of certain materials may be restricted by statute, by the office of origin, or by the donor. For the protection of its collections, Archives & Special Collections also reserves the right to restrict use of records that are not arranged, are being processed, or are exceptionally valuable or fragile. In some cases, copies may be substituted for originals. There is no limit to how many times a researcher may request materials.
  • You may not download these resources and materials in order to mount them on another server for public use, or for use by a set of subscribers. Institutions may link to the resources and materials of the Archives, subject to these conditions of use.
  • Any permission given to reproduce these resources and materials is non-exclusive.
  • Photocopying may be done only with permission. The University Archives reserves the right to refuse photocopy requests if the material is fragile or may be damaged by the photocopying process.

RESEARCH STUDY GENERAL RULES

  • All users must sign the logbook.
  • First time users must fill out a "Research Registration Form" in addition to signing in.
  • Researchers will be asked to show a photo ID (preferably a Driver's License or a student ID) to the archives staff. The staff will make a copy of the ID for their records. The University Archives maintains records of patron visits to the Archives for a period of 5 years. This information is confidential.
  • Archives staff will re-shelve items. Please leave items on the table or on designated book truck.
  • Researcher's are to place personal belongings such as coats, purses, briefcases, backpacks, books, and notepads into the designated cubby and closet space.
  • No food or beverages are allowed while researching. Gum chewing is also not permitted.
  • Please use only pencils for taking notes. Pencils and paper are available upon request.
  • All notes and bags are subject to inspection and approval prior to removal from the research room.
  • Laptop computers, tablets, and other similar devices may be used.
  • The Archives reserves the right to revoke or deny access to any or all of the collections.
  • Researchers removing any material from the research study without approval will be referred to the University Police Department for prosecution.

HANDLING THE COLLECTION

  • The materials in the room must be handled with respect and care. Materials must be used with supervision in the reading room, with the exception of videos or other media which must be removed from the reading room for use.
  • Please make sure that your hands are clean.
  • One box of archives material is allowed per patron at a time.
  • One folder can be removed from the box at a time.
  • Items in folders should be examined one at a time.
  • Please keep materials flat on the table.
  • Be sure to keep materials from the folder in their original order. If materials appear to be out of order, please notify staff instead of attempting to rearrange them.
  • Consult research room attendant for photocopies.
  • If the document has staples, ask attendant to remove prior to photocopying.
  • Never place an open book face down.
  • Do not lean on books or documents.
  • Never write or trace on books or documents.
  • Be careful when opening books and turning pages. Always lift the top corner of the page.
  • Do not use paper clips, rubber bands, post-it notes, or any three dimensional object for place-markers. Paper bookmarkers are available at the reference desk.
  • Do not remove items, such as photographs, from their clear polyester sleeves.
  • Please handle photographs only when wearing white gloves provided by staff.
  • When using materials housed in special enclosures, please be sure to put them back in the same way. If you need help re-housing an item, please ask staff to assist you.
  • If the item you are using seems too fragile to handle, please ask staff to assist you.

COPYRIGHT

The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies and other reproductions of copyrighted material. Libraries and archives are authorized to furnish reproductions upon request for specified purposes, including private study, scholarship, and research; publication; and public exhibition. This institution reserves the right to refuse to accept an order if, in its judgment, fulfillment of that order would involve violation of copyright law.

Users assume full responsibility for conforming with copyright laws and conventions, libel laws and individuals' rights to privacy, and for the literary property rights that may be involved with the use of any materials.

The Archives may not hold the copyright to all of the original materials in its collections. It is the responsibility of the researcher to obtain any required copyright permissions from the copyright holder.

Permission to examine or to duplicate materials is not an authorization to publish. You must notify the Archives of any intent to publish or use archival materials beyond fair-use. If you intend to publish, please fill out and submit an "Intent to Publish, Quote or Exhibit" form. An archivist will notify you of any copyright information in our possession.

DUPLICATION POLICY

  • All duplication is subject to condition of materials and any donor or copyright restrictions.
  • All duplication is subject to condition of materials and any donor or copyright restrictions.
  • Researchers may use personal cameras and cell phones for research purposes. A self-service scanner is available for use in the reading room.
  • Permission to duplicate materials is not an authorization to publish them. It is the responsibility of the researcher to obtain any required copyright permissions from the copyright holder.
  • Please leave all items to be duplicated in their original order within folders. Staff will provide you with place-markers to flag materials for duplication.
  • The archives reserve the right to limit the size of duplication requests.
  • Copies of audiovisual material may have to be obtained through off campus resources; rates for these services would be determined by that resource.

PUBLICATION OR PUBLIC EXHIBITION

Permission to use materials from the Archives for publication or public exhibition must be obtained in writing from the South Dakota State University Archives. In a written application please indicate which items you are seeking to publish or exhibit and where you wish to publish or exhibit them.

The Archives would appreciate receiving copies of any publications using items from the collections. Use of any archival copies must be only for the purpose stated. If you later wish to make a different or additional use of department material (particularly if you will be publishing or exhibiting them), you will need to contact the Archives again for permission.

In authorizing permission to publish or quote from this material South Dakota State University does not surrender its own right to publish it, or to grant permission to others to do so.

The applicant assumes responsibility regarding questions of copyright that may arise in the use of this material. Material will be cited as follows: [Collection Name], South Dakota State University Archives, South Dakota State University, Brookings, S.D.

Buildings

University Archives is located in Room 241 in the Hilton M. Briggs Library on the Campus of the South Dakota State University.

Holdings

South Dakota State University Archives & Special Collections contains the university archives, as well as material related to South Dakota history and life. These two general collection areas include manuscript and archival materials, books, serials, audiovisual materials, and photographs. We also house the Senator Thomas A. Daschle Congressional Papers and the Senator Thomas A. Daschle Congressional Research Study. Collections are accessible on the upper level of Hilton M. Briggs Library on the campus of South Dakota > State University.

SENATOR THOMAS A. DASCHLE PAPERS

Acquired in 2005, the Thomas A. Daschle Career Papers Collection consists of more than 2,000 linear feet of materials and over 0.5 Tb of digital objects. The collection includes correspondence and records, photographs, audiotapes, videotapes and other materials covering Daschle's professional life.

UNIVERSITY RECORDS

Records having permanent historical value to South Dakota State University, including administrative records, departmental and student group records, faculty papers, publications.

MANUSCRIPT COLLECTIONS

Papers, records, and published materials of South Dakota and alumni authors ; South Dakota and regional materials—including, but not limited to, the papers of organizations, local businesses, community figures, families, and especially material related to farming and its development in South Dakota.

REGIONAL COLLECTIONS

Historical material about the Brookings, SD area. The George & Evelyn Norby Collection makes up the majority of this collection and includes newspapers and photographs of local interest, telephone directories, and area business promotional materials.

SOUTH DAKOTA COLLECTION

The South Dakota Collection is permanently housed in the Archives Reading Room. These books cannot be checked out but may be accessed in the reading room. Books in the South Dakota Collection can be discovered by searching the Hilton M. Briggs Library catalog.

RARE BOOKS & ARTIFACTS

Some books and serials are housed in SDSU Archives. For the most part, these are items that, because of content, format, age, condition, or uniqueness are deemed too precious for the regular library collection. Books signed by significant figures may be housed in the Archives. Books determined to have significant monetary value are kept in the Archives. Some books that need special handling are also housed in the Archives. Books in the South Dakota Collection are collected under the guidelines of the Hilton M. Briggs Library South Dakota Collection collecting policy. Books may be identified by searching the regular library catalog.

Some of the highlights of the book collection include the rare books donated by Vera Way Marghab, Windsor Straw and Holger Bach, as well as private press materials donated by Windsor Straw. Other materials include maps and atlases, of both South Dakota and elsewhere, and many printed items from the 18th and 19th centuries.

Some artifacts and three-dimensional materials find their way into the collection, usually as part of a larger donation. SDSU Archives does not seek these materials out, but generally will retain those that are donated, particularly if they have significant value as a part of a collection or otherwise meet collection policy guidelines for other materials. Three-dimensional objects that do not meet these criteria will be handled in the same way as other materials deemed not suitable for the collection.

PRAIRIE STRIDERS RUNNING CLUB LIBRARY

Bob Bartling and several like-minded people founded the Prairie Striders Running Club in 1969 to promote running, fellowship, and health. Bob began collecting books and magazines related to running and track and field, and by 1978, the Prairie Striders Running Club Library was established. It includes 636 volumes of books, about 5,000 periodicals and newsletters, and has the results of 16 annual races.

JIM KOCH AMATEUR WRESTLING COLLECTION

The Jim Koch Amateur Wrestling Collection contains 31 wrestling books and 61 bound volumes of Amateur Wrestling News, the oldest and most respected wrestling publication in the country. The collection’s AWN issues date from January 1956 to the present. The monthly magazine features results at the high school, college, and world levels. Tournaments and major conferences are covered in detail.

Finding aids, guides and publications

Access area

Opening times

The University Archives is open Monday - Friday, 8:30 am. - 4:30 p.m. with the exception of state holidays. University Archives staff are not available during evening or weekend hours; please contact us to make an appointment if you wish to use our collections during those times.

Access conditions and requirements

Researchers are encouraged to call ahead to confirm the schedule or make an advance appointment to access archival material. Due to the size of some collection or because some collections are housed at off-site locations, we are unable to identify, locate, and retrieve requested materials on a walk-in basis. Please call or e-mail prior to visiting the collection and indicate as much detail as possible about a particular topic and intended use.

Accessibility

DISABILITY ACCESS & SERVICES

The main entrance to the library is accessible by wheelchair. An elevator in the lobby provides access to the Upper Level where the University Archives & Hilton M. Briggs Library Special Collections is located. If physical difficulty in accessing or using materials is encountered, staff will provide assistance as needed.

PARKING

When visiting campus, please be sure to get a visitor pass from Admissions (in the Admin building), Info Exchange (just inside the west door or the Union), or the University Police Department (on the corner of Medary and Harvey Dunn). These one-day passes allow you to park in the designated visitor spaces (see campus map) or in any space not marked Reserved.

After 4 pm, parking lots become open to everyone, so if you're coming to campus for a late afternoon/evening event, don't worry about getting a pass beforehand. Just remember: You may not leave your car parked overnight.

Services area

Research services

RESEARCHER SERVICES DURING COVID-19

The SDSU Archives and Special Collections is now open by appointment for members of the SDSU Community. We ask that you call us at 605-688-5094 or email us at arcrefs@sdstate.edu to make the appointment. When the appointment is made you can consult with staff members about your research needs and procedural questions.

We also provide remote consultations to anyone. If you would like to request a meeting through Zoom, you call us at 605-688-5094 or email us at arcrefs@sdstate.edu to make the appointment.

DURING YOUR IN-SITE VISIT:

  • We take precautions to ensure that the archives is clean and safe for your visit.
  • When you visit we ask that you wash your hands prior to entering the archives and not use hand sanitizers that may cause damage to the archival materials.
  • Masks are not required, but are encouraged.
  • We will assign you a place to sit to ensure that it has been cleaned and is safe for use.

RESEARCH SERVICES

We provide a range of research service to on-site and remote researchers. For information about the collection or to make an appointment please contact us.

Staff will help identify sources of information relevant to your interests but cannot undertake extensive research projects. In most cases, off-site research requests can only be answered if they are sufficiently specific, e.g., an individual book, a particular document, or the contents of a particular folder. When research is required to identify relevant material it will be conducted as staff time permits.

Reproduction services

DIGITIZATION REPRODUCTIONS

The Archives offers a variety of duplicating services to its patrons and researchers, including digital copies of documents and photographs and facilitating the digitization of audio visual materials that may need to be sent to an offsite vendor. Our fees regarding this service can be found on the Please note that uses of duplicated materials from collections are #subject to copyright restrictions, and are attended by certain costs and policies.

Many items from our collections have already been digitized and are available on the Digital Library of South Dakota. If you would like a digital reproduction of material you find on this site, please submit a request, noting either a description of the item, or providing a hyperlink to the item(s) in question.

You may also request reproduction of material you have found at the Archives, but is not present in out Digital Collections.

Charges for digital reproductions are described in our Reproduction Charges Schedule.

Many Audio and Visual formats in the collections can also be duplicated. Copies of audiovisual material may have to be obtained through off-campus resources; rates for these services would be determined by that resource.

DIGITAL CAMERA POLICY

The Archives permits use of personal digital cameras in the Reading Room (but no scanners, tripods, or flash photography are permitted). See the staff in the reading room for more details.

REPRODUCTIONS CHARGES

Charges

Public areas

REGISTRATION

All reading room researchers must register once every twelve (12) months prior to being granted access to any collection. Registration includes:

  • Providing a driver's license or other valid form of photo identification.
  • Completing a registration form. All registration forms and information are confidential and are only viewed by staff; it will be kept in his or her researcher file record.
  • Registration forms will remain on file for return visits for twelve (12) months then shredded. Returning patrons within the twelve-month period will only be required to show photo identification and sign in and out of the reading room.

Control area

Description identifier

Institution identifier

Rules and/or conventions used

Status

Level of detail

Dates of creation, revision and deletion

Language(s)

  • English

Script(s)

Sources

Maintenance notes

Access points

Access Points

  • Agriculture (Thematic area)
  • Education (Thematic area)
  • Genealogical (Thematic area)
  • Politics and Government (Thematic area)
  • South Dakota (Geographic subregion)
  • Clipboard

Primary contact

Hilton M. Briggs Library Room 241
1300 North Campus Drive
University Station Box 2115
Brookings, South Dakota 57007